1. Consider the Weather
It’s only natural to want to take advantage of Florida’s beautiful weather by holding part or all of your entire event outside. However, if you choose an outdoor location, be sure that there are backup plans like a tent for rain or inclement weather. You’ll also need to consider whether the outdoor space you’ve chosen has the appropriate outdoor lighting and cooling fans. If you can find a space that offers a mix of climate-controlled indoor space (for Florida’s warmer months) and a nicely landscaped pool or outdoor terrace for cocktails or ceremonies, that’s the best alternative.
Consider whether the venue will be renting multiple ballrooms at the same time as your event is taking place. Banquet halls and hotels often hold more than one function at a time, and sometimes the sound may carry through the walls or open doors. Will there be hotel guests or other venue guests sharing the elevators, bathroom facilities or hallways? If this is important to you, be sure that you choose a venue that holds only one event at a time.
One obvious consideration when choosing a venue is where your guests will park. If many of your guests will be older family and friends, make sure that the venue is easy to get to from the parking area, covered in case of rain, and well lit. If you can afford to have valet parking where guests are greeted and delivered right to the front door, this is sometimes the best alternative.
4. Location—Think Outside the Building
The location of your event is many times just as important as the actual event space, especially if you’re having a destination wedding or corporate event where guests will be traveling to attend. An out-of-the-way location means your guests have nowhere to go before or after your event. Ideally, a venue that is centrally located in a beautiful setting and ambiance, adds to the overall appeal of your celebration.
5. Picture-Perfect Décor
The place you choose for your event will also be where many of your photographs will be taken. When choosing a venue, imagine areas where you and your guests will be able to take beautiful photographs to remember the event. The décor of the venue you ultimately choose can dictate how much you spend on other expenses, like flowers and decorations to make it beautiful. Think about what your guests will be viewing while they are enjoying the festivities. Beautiful chandeliers, architectural antiques and interesting features can add that extra charm and uniqueness to your event, and keep the cost of decorating down.
Stay tuned for more tips on choosing the perfect Florida venue! We’ll be posting them soon.